This organization is dedicated to the development, promotion and administration of the game of soccer among area youths and adults. This organization will support teams of all levels for children from age four (4) through nineteen (19).
The name of this organization will be GULF COAST SOCCER CLUB, hereinafter referred to as GCSC or the “Club.” GULF COAST SOCCER CLUB GCSC is and will be a nonprofit organization as defined in Section 501( c )(3) of the Internal Revenue Code.
GULF COAST SOCCER CLUB is, as of June 13, 2006 a full member of Coastal Bend Youth Soccer Association, which is a member of South Texas Youth Soccer Association.
ARTICLE TWO: PURPOSE, GUIDING PRINCIPLES, GOALS
A. Purpose:
* To provide a positive soccer experience for youth and the opportunity for all who wish to participate in youth soccer activities in recreational and competitive league play.
* To make available our programs to all youth wishing to play the game of soccer, without regard to their ability to pay.
B. Guiding Principles:
* To ensure all youth soccer players have a place to play soccer, regardless of talent or ability;
* To ensure a balance of competitiveness, enjoyment, and success, creating a life long love of soccer;
* Instill and develop integrity, commitment, leadership, discipline, and a sense of fair play in all members of GULF COAST SOCCER CLUB;
* Promote and foster good sportsmanship and fellowship among players, coaches and parents;
* Act in a manner, which is not only in the best interest of the “Club,” but also in the best interest of the game and its future growth.
* Educate all youth and adults concerned through scheduled soccer competitions and other activities as deemed appropriate to the promotion of soccer.
C. Goals:
* Provide programs that promote and achieve the highest retention rates at all levels of play;
* Provide programs that recognize the unique differences between each Division. Programs will recognize different player needs and expectations of each level of play, as well as, program demands on players for each level of participation.
* Maintain accounting practices that ensure consistent fee collection policies across all divisions, as a condition of participation, while providing scholarship and discount programs for families needing financial assistance.
* Develop players’ technical competence, tactical awareness and passion for soccer;
* Provide quality playing opportunities for all levels of aptitude, commitment, and interest;
ARTICLE THREE: AFFILIATION
GCSC, as a full member of CBYSA and CBYSA is a full member of STYSA, and will comply with the authority of those organizations as laid out in their published Constitutions, By-Laws and playing rules. GCSC will also adhere to the rules of the United States Youth Soccer Association and FIFA, where applicable.
* The Club will not discriminate against any individual on the basis of race, color, religion, age, sex or national origin.
* The Club will have an Executive Committee made up from members of the Board of Directors.
* The Club will be governed by a Board of Directors as defined in Article Six of this constitution.
* All officers of the Board of Directors must be at least eighteen (18) years of age to serve in any official board member capacity of the Club.
A. Registration:
The membership of GCSC will consist of all registered individuals upon payment of registration fees’ or as other arrangements may be made and approved by the Board of Directors. Membership is also extended to all GCSC registered Coaches, Assistant Coaches and other adults who are affiliated with the Club as referees, officers or volunteers.
B. Rights of Membership:
Each member of the Club will be entitled to attend and participate in any General Meeting of GCSC, vote in elections and to exercise rights of members as enumerated in this Constitution.
C. Voting Privileges of the Membership:
Each member of GCSC will be entitled to one vote, and only one vote only on each issue presented at any General Assembly meeting. No member may have more than one vote on any issue presented at any General Assembly meetings, on the basis of plurality of interests; e.g., a parent-coach may not vote as a parent and again as a coach and the parent of more than one player may not vote more than once.
ARTICLE FIVE: FISCAL POLICIES
A. Fiscal Year:
The fiscal year of GCSC will be from January 1 through December 31.
B. Budget:
The Treasurer will present to the Board of Directors, for its approval, a proposed annual budget no less than twenty days prior to the end of each fiscal year.
C. Annual Reports:
Annual budget and financial reports will be made available to all members of the league, either through the use of electronic mail; internet postings; website; or hard paper copies no less than thirty days after the end of the Clubs fiscal year.
1. The Club will be governed by a Board of Directors.
A. The Board of Directors will be voted upon by the registered General Membership in the manner set forth in Article Six Section C. Elected Board members are set out below. Vacancies may be filled by appointment by the President and approval of the Board of Directors.
2. The Board of Directors will transact all business of the club and will have the power to enforce the Constitution and Policies and Procedures of the Club, CBYSA, STYSA and USYSA.
3. The Board of Directors will establish committees and subcommittees to assist the Board in discharge of it duties under this Constitution or the Policies and Procedures.
B. Officers/Board of Directors and Executive Committee:
1.The members of the Board of Directors will be elected by its registered membership at the time of the election or in the event of a vacancy of office, appointed by the President and approved by the duly elected Board of Directors and will include:
A. President
B. Vice President
C. Secretary
D. Treasurer
E. Registrar
F. Director of Coaches for Division III and Division IV
G. Director of Coaches for Division II, Super II and Division I
H. Referee Director
I. Team Mom Director
J. Fund-raising Director
K. Director of Trainers
C. Terms of Office:
Each officer will serve for a two-year period and will not hold the same position for more than two consecutive terms unless approved otherwise by a majority vote of the membership registered at the time of the election.
Officers will take office on January 1 following election in the appropriate year as listed above.
1. The President will be the Chief Executive Officer of GCSC. His/her duties and responsibilities include but are not limited to:
* Presiding at all meetings of the Club;
* Attending or appointing delegates to represent the Club at any CBYSA, Western District or STYSA meetings, as is necessary;
* Appointing any necessary committee’s and members of those committees;
* Entering into contracts on behalf of the Club provided those contracts have been reviewed and approved by the Executive Board;
* Exercising such other duties necessary or appropriate for management of the Club;
* The power to approve expenditures up to $100.00 without the Board of Directors approval;
* Schedule and prepare agenda’s for all meetings;
* Cosign on all bank accounts for the Club;
* Ensure that issues are presented in a fair and diplomatic manner with all sides to an issue represented;
* Vote only to break a tie except in general assembly meetings;
2. The Vice President’s duties and responsibilities include but are not limited to:
* Assist the President;
* succeed to the powers of the president in his/her absence and/or registration;
* Serve as the chairperson of the Discipline and Procedures committee;
* Will cosign on all bank accounts.
3. The Secretary’s duties and responsibilities include but are not limited to:
* recording all minutes of all meetings;
* attend to all correspondence
* keep all the records of the club
* keep a current and updated listed of all Club members; Board of Directors and officers of the Club.
* provide CBYSA with all necessary names and contact information for the Board of Directors and those with voting privileges;
* making necessary changes/additions/deletions to the official copy of the Constitution and making available copies to all registered members by December 31st of each year while;
* giving notice to all regular monthly meetings and all general assembly meetings;
4. The Treasurer’s duties and responsibilities include but are not limited to:
* preparing a budget and making recommendations for registration and club fees;
* serving as Chairperson of the Budget Committees;
* rendering all just bills and receipts;
* submitting a report at each monthly meeting of the monies received and disbursed since the last report;
* paying bills for budgeted expenses as directed by the President or Executive Board;
* Will cosign on all bank accounts;
* preparing the annual financial report to be presented to the General Assembly of the Club.
5. The Registrar's duties and responsibilities include but are not limited to:
* ensuring that players, coaches, managers, trainers and other team personnel are properly registered with the guidelines of the Club, CBYSA, STYSA and USYSA requirements.
* establishing, publishing and distributing registration procedures to all Club teams in a timely manner;
* preparing and chairing any necessary committee’s to prepare, copy and distribution any necessary registration flyers for the Club;
* providing all support for existing and new teams with regards to rosters and player cards;
* ensuring that all adults registered or assisting with all teams and the youth of the organization are in compliance with STYSA’s Kidsafe policies;
* providing the Secretary of the Club with a complete list of all members registered within ten (10) days of CBYSA’s final registration deadline for each season;
* providing the Executive Committee with a complete copy of all adults registered with the League;
* ensuring all registration monies are received by the Treasurer in a timely manner;
* assisting players and reporting to the Board of Directors any and all requests for scholarships or players in need of financial assistance;
* ensuring all deadlines for registration, as set out by any parent organization, have been met in a timely manner and preparing a report to the Executive Committee for those deadlines that are missed.
6. The Director of Coaches for Division III and Division IV duties and responsibilities, includes but are not limited to:
* seek out and to approve in conjunction with the Board sufficient adult coaching to meet the needs of all Division III and Division IV teams;
* maintain and provide the Board of Directors with a complete list of all Division III and Division IV coaches;
* maintain and provide the Board of Directors with a complete list of all registered coaches compliance with any parent organizations licensing requirements;
* informing and securing appropriate training for all Division III and Division IV coaches;
* informing, improvising and supervising Club practice procedures for all Division III and Division IV coaches;
* assist all coaches in Division III and Division IV and act as a liaison between these coaches and the Board of Directors.
7. The Director of Coaches for Division II, Super II and Division I duties and responsibilities, include but are not limited to:
* seek out and to approve in conjunction with the Board sufficient adult coaching to meet the needs of all Division II, Super II and Division I teams;
* maintain and provide the Board of Directors with a complete list of all Division II, Super II and Division I coaches;
* maintain and provide the Board of Directors with a complete list of all registered coaches compliance with any parent organizations licensing requirements;
* informing and securing appropriate training for all Division II, Super II and Division I coaches;
* informing, improvising and supervising Club practice procedures for all Division II, Super II and Division I coaches;
* assist all coaches in Division II, Super II and division I and act as a liaison between these coaches and the Board of Directors;
* coordinate club tryouts for Division II, Super II and Division I teams as is necessary;
* ensuring that all coaches in Division II, Super II and Division I are aware and informed of all rules pertaining to their particular level of play, whether those rules are Club rules, CBYSA rules, Western District Rules, WDDOA rules, STYSA rules, USYSA rules and FIFA rules.
8. The Referee Director’s duties and responsibilities will include but are not limited to:
* seek out and to approve sufficient referees to meet the needs of all teams;
* ensure that all referees are registered with the Club;
* ensure that all referees are properly trained and certified and advise referee’s if they are in need of re-certification;
* ensure that all youth and adults of the Club are aware of referees’ classes’ times and schedules;
* schedule referees’ appropriately for each game that may be scheduled within the Club as is necessary;
* ensure that all rules of the Club, CBYSA, STYSA, Western District, WDDOA, USYSA and FIFA are followed, specifically with regards to how many and the training required for referees’;
* Will be a certified referee assignor and member of the local and state Referee Associations;
* Will be no less than a Grade 7 referee;
* where applicable, he or she will be responsible for the proper interpretation of Rules of Play.
9. The Team Mom Director’s duties and responsibilities will include but are not limited to:
* co-coordinating all teams’ to find a “manager” to help each team to ensure aspects concerning uniforms, photos, trophies and other matters to ensure that players are information as to requirements.
* coordinate and schedule picture day for the league;
* secure samples and bids for Division III and Division IV teams’ uniforms;
* Co-ordinate and schedule issuance of uniforms for the Division III and Division IV teams;
* Co-ordinate the purchasing and distribution of uniforms for the Division II, Super II and Division I teams.
* secure bids and then coordinate and schedule trophy day for Division III and Division IV teams.
* Will maintain a liaison between the players, parents and the Board.
10. The Fund-raising Director’s duties and responsibilities will include but are not limited to:
* secure samples and information and present a report to the Board for fund-raising and sponsorship;
* ensure that all teams in all divisions are informed and participate in fund-raising and sponsorship opportunities;
* ensure that all information for fund-raising and sponsorship is available to all teams and players and parents;
* Will be responsible for recognition and thanks;
* organizing and running fund-raisers;
* turning all fund-raising and sponsorship monies over to the treasurer in a timely manner;
* providing the Board of Directors with a seasonal report of each Fund-raising and/or sponsorship monies received.
11. The Director of Trainers duties and responsibilities will include but are not limited to:
* shall have a minimum of a Nation D license;
* Will have a minimum of five years training and coaching experience at various age levels and divisions of play;
* Will be responsible for the overall development of the Trainer Development Program for youth;
* Will maintain and develop each student trainer as outline by the Policies and Procedures of the Club;
* Will present, at the end of each playing season, an evaluation of each trainer and/or student trainer to the Board of Directors which outline’s progress and places where improvement may be required;
* Will present, at the end of each playing season, a written plan for the upcoming season on behalf of each trainer and/or student trainer;
* Will be responsible for assisting all student trainers in obtaining their STYSA coaching licenses;
Upon the death, resignation or removal from office of any officer, or due to a position not being filled at a General Assembly election, the Executive Committee will fill the vacancy by appointment by the President subject to confirmation by the Board of Directors.
F. Removal from Office:
Any officer may be removed from office by a two-thirds favorable vote of the Board of Directors for the following reasons: 1) inability to function due to illness; 2) neglect of duties; 3) failure to attend three (3) consecutive scheduled meetings; or 4) Malfeasance.
Amendments to the Constitution may be proposed in writing by any voting member. Each board member will be given fourteen (14) days notice of the proposed amendment. After proper notice, amendments may be adopted at any regularly scheduled meeting of the Board of Directors or through a vote by all members via e-mail confirmation or written notice, sent to the secretary. A two-thirds vote of those present will be required in order to amend the Constitution or in the event of an e-mail or mail vote a 2/3 majority of the board members listed and serving. Any amendment approved of by a two-thirds vote will become effective immediately. Amendments will not be retroactive.
ARTICLE EIGHT: BOUNDARIES
GULF COAST SOCCER Club’s boundaries will encompass all of North Padre Island; NAS/CCAD; Flour Bluff; and the portions of King High School that are north of Saratoga Blvd (Saratoga Blvd. toward SPID and from S. Staples/Saratoga east toward the Cayo del Oso).
ARTICLE NINE:REGISTERED AGENT
The registered agent for GULF COAST SOCCER CLUB will be the President of the club unless the GCSC President designates another to be the registered agent in his/her place.
The Board of Directors will meet once a month, as determined by availability of the Board. The order of business for regular meetings will be as follows:
Call to order
Reading and approval of minutes of the last meeting
Announcements
Treasurer’s Report
Officers Reports
Old Business
New Business
Notification and date and place of the next meeting
Adjournment
1. A quorum will consist of a simple majority of the filled board positions.
2. Proxy votes are accepted, in writing for all board meetings.
3. General business may be conducted by e-mail as long as a detailed record is kept of the correspondence relating to the matter certain.
General business of the league may be conducted by e-mail provided that 90% of the elected board members have e-mail available to them. All business conducted by e-mail will be retained by the Secretary and consolidated and presented at the next regular board meeting to be attached to the minutes. Proxy votes are allowed.
B. Club General Assembly Meeting:
A General Membership meeting, of the current registered members will meet at least once per term (every two years minimum). All regular General Membership meetings will be held in accordance with the Open Meetings Law of the State of Texas. A quorum will consist of one representative from at least a simple majority of all teams registered with STYSA at the time the meeting is called.
The order of business for General Assembly meetings will be as follows:
Call to order
Determination of a Quorum
Annual reports
Reports, if any, by chairman of the standing committees and any officers;
Proposed plans and issue for the following term;
Voting on any necessary issues;
Discussions
Adjournment
* No proxy votes are allowed at General Assembly meetings.
* Deviations from this Order of Business will not declare any other action taken, out of order, null or void.
C. Special Meetings:
Special meetings may be called by the President upon his/her own volition, upon requests of the Executive Committee, or upon written request of any ten members of the Club. The board members will be notified of each special meeting and the purpose for which it is being called. Only the business for which the special meeting is called may be conducted at such meeting. This section applies to Board of Directors meetings, Executive Committee meetings, Standing Committee meetings or a meeting of the General Assembly.
* No proxy votes are allowed at Special meetings of the General Assembly.
All meetings of GULF COAST SOCCER CLUB will be conducted as outlined above and in accordance with Robert’s Rules of Order, latest edition.
ARTICLE ELEVEN: POLICIES AND PROCEDURES
The Club will provide a copy of the Club’s Policies and Procedures to each member of the Club. These policies and procedure will be made available to all members of the Club, on the internet or in writing, upon request and at the beginning of each Fall season.
ARTICLE TWELVE: CONFLICTS
In no case will be any documents produced by the Club conflict with the Club’s Constitution. In the event that such a conflict should occur, inadvertently, the Constitution will take priority. If an article of this Constitution can be interpreted in more than one way, the interpretation that causes no conflict or the least conflict with the other articles of this Constitution will prevail. If any ambiguity exists in any terms or phrases used in these documents, the interpretation of the meaning will be determined by the members by a simple majority vote.
ARTICLE THIRTEEN: DISSOLUTION
In the event that GULF COAST SOCCER CLUB ceases to function or dissolves, the assets will be distributed to those players who were duly registered with Gulf Coast Soccer Club during the year the dissolution occurred and properties will be transferred to the Federal Government, Department of Defense and/or Department of Navy as all apparatuses are located on land owned by them.
Last Updated on Sunday, 07 February 2010 15:16
Surveys
Parent and Player Satisfaction Survey's can be found on the Forms/Documents Page.
